OFFICE 365 VS G SUITE

 OFFICE 365

• Built for power. 

• Offered for web and desktop (although, the web version has limited features compared to desktop version). 

• Accessible via Window’s Mac OS and all mobile platforms.

G SUITE

• Built for collaboration. 

• Offered for web only. Offline use via a Chrome browser is possible 

when file syncing is enabled, but there are no native desktop versions for G Suite apps. 

• Accessible via Windows, MacOS, iOS, and Android. 

It should be noted that there are pros and cons to the web vs. server options. 

Web versions are focused on speed, stability, and access, which is great. However, the real meat and potatoes – namely, the more dynamic and rich feature sets are more powerful on desktop versions, like that offered through office 365

THE BIG THREE BUSINESS DOCUMENTS, SPREADSHEET & PRESENTATION

Alright, let’s start getting down to the specifics. First and foremost, it’s 

important to break down how each platform allows businesses to create and 

share documents, spreadsheets,and presentatins While G Suite has a collection of apps that mirror Microsoft’s Word, Excel, and PowerPoint, let’s 

take a look at how the G Suite versions measure up to the familiar versions in 

Office 365.

 

Word vs. Docs

 

Microsoft Word is fully featured, familiar, designed for power and has had 

years on the market to iron out bugs and optimize features. Even better? The 

most recent versions of Word have added collaborative capacities that keep up with GSuite. And, with native, server versions of the app, there are additional layers of security to protect data. 

Google Docs is more minimalist, designed with collaboration in mind. While 

it’s similar to Word, the interface isn’t as familiar and doesn’t operate as seamlessly. Also, since Docs has no native version, there’s the increased risk to lose data integrity when moving between the on-server versions of Word and the web-based Docs app. 

Excel vs. Sheets 

When it comes to creating intelligent business spreadsheets, Excel is the most robust and complete option. Excel has advanced formatting and scripting 

features are great for analyzing macros and has the ability to run programs 

that are more complex directly from the Excel platform. This dynamic feature set, built for business intelligence, just isn’t available on Google Sheets.

Sheets is a barebones spreadsheet application. It’s great for keeping track of 

contacts and doing basic math equations. The app also has a built-in chat 

window to discuss spreadsheet changes and collaborate in real time. But 

when it comes to investigative data, pivot tables, and business intelligence, 

Sheets offers much less functionality. 

PowerPoint vs. Slides

 

PowerPoint is the dynamic and familiar presentation software widely used in 

the business community. PowerPoint offers formatting and style features that 

are varied and dynamic, with many attractive and built-in templates. 

PowerPoint also offers robust media integration with YouTube, Facebook, 

and Twitter. Once video files are added to the presentation, you can take and 

use them in offline presentations. Slides are similar to PowerPoint but don’t offer the same varietyof templates and features. The app is easy to use and format, but limited features don’t 

allow the same creative capacity as PowerPoint. Slides do have native YouTube integration, however, a network connection required to create and show presentations with embedded web videos. 

Outlook 

• Outlook is fully integrated with the web but also includes a native 

version bundled with Office 365 on the enterprise pricing level. This offers business users the full product suite, both on and offline. This 

means users can access all of their email account data offline, so long as it has been saved locally. 

• Outlook has a built-in, highly intuitive folder organization system 

with a familiar look and strategic routing options. Additionally, the 

Outlook platform can be highly customized based on user 

preferences. If users want to reduce visual clutter they can close 

sidebars and choose a single or double pane view. 

• Outlook also provides user-experience customization tools, 

specifically the ability to set rules and quick steps. These features are very robust and thorough which maximizes productivity for business 

users. 

• Increased security capacity – Outlook used to lack two step 

verification, but the feature was introduced this year for all Office 

365 apps. This means business users can feel safe in the modern 

online climate, where email security is a huge concern. 

• Finally, Outlook offers seamless native email-calendar integration 

and the ability to cross-integrate calendars as well. Additionally, 

Outlook calendars have a lot of resource management options, 

tying in different types of remote meeting options as well as 

integration with a variety of meeting apps including Skype for 

Business, Hangouts, Go-to-Meeting, and others. 

G Mail 

• Gmail can be used and accessed online only unless using a third￾party software. Gmail can be deployed using native versions of 

Outlook among other offline third-party platforms.

• Gmail users are able to use Chrome and Safari to access Gmail offline 

– however, it needs to be set up individually in each browser via a 

Gmail extension. However, the interface is clunky and only features 

the most recent month of email data.

• Gmail comes equipped with built-in default smart sorting categories –

when a user first opens a Gmail account, priority levels will be 

assigned to different emails as they begin filtering in. This filtering is 

automatic, but limited to the Google’s default categories – users can’t 

customize at all. You can remove categories and add tags for 

searching and organization, but it’s not as robust and customizable 

as Outlook.

• Finally, Gmail offers no features for setting rules or routing 

preferences and the view customizations are also limited. While users 

can change the look and feel of their inbox, there’s no ability to 

change the number of panes to reduce visual clutter.

Office 365 SharePoint

 

• Dynamic, built-in, metadata tagging which offers the ability to link to 

references within SharePoint sites but also links to files across 

enterprise servers. 

• Huge collaboration capacity with built-in check-in and check-out 

features to prevent simultaneous changes. 

• Dynamic records management tools and version histories that allow 

users to notice changes and easily compare related documents. 

• Allows for access to anything within the enterprise server. For 

example, an excel spreadsheet that is uploaded to the Office 365 

Cloud platform, can be accessed through SharePoint. This 

streamlines processes and saves time – no additional uploading is 

required, users just have to search for what they’re looking for.

• Automated workflow processes and high quality, built-in business 

intelligence tools. 

G Suite Sites 

• Quick and simple deployment with a basic and clean interface. 

• More user-friendly than SharePoint, but much smaller feature base. 

• Very much resembles the Wikipedia site design – it references other 

pages within 

• Google Sites via links much like a wiki page does. 

• Limited customization – users cannot alter the HTML in the site itself 

so users are limited to Google defaults and branding capabilities 

aren’t available.

• Search capabilities are limited to individual sites – so if you have data 

uploaded to a site, you can access it within Sites. However, if you want 

to reference a spreadsheet that has not been linked to the site – you 

won’t see it.

Office 365 OneNote:

 

• Robust, indexed notes and notebooks.

• Functions like a three-ring-binder – collect all the notes users take 

and offer features for indexing, sharing, and organization. 

• Dynamic calendar integration that allows for the syncing of notes 

to specific calendar areas. 

G Suite Keep:

• Simple, individual standalone notes. 

• Function very much like onscreen Post-It notes. 

• Can be shared and edited collaboratively. 

FEATURES UNIQUE TO OFFICE 365 

Delve 

Delve looks at Office 365 user trends and shows users what’s most 

important. Recent files are brought to the forefront and email use is 

optimized based on user trends and preferences. A very intuitive 

application that serves as a great place for an ‘at a glance’ view of all the 

most important ongoing projects from apps across the Office 365 suite. 

Office 365 Enterprise 3 

• Web and desktop apps included. 

• Unlimited cloud storage. 

• 50GB of email storage. 

• Unlimited user base. 

• 24/7 web and phone support. 

G Suite Business

• The product suite is online only. 

• Unlimited Cloud storage – which includes Gmail. However, if a 

company has less than five users, they’ll be limited to 1 TB of 

storage. 

• Unlimited user base. 

• 24/7 web and phone support. 

After that exhaustive review of features